Microsoft team

What Is Microsoft Team – Features And Drawback Of Microsoft Team

Are you looking for a reliable source of communication for your business? What about the online Microsoft team because it’s spreading like a light in the darkness? Ohh! Don’t say that you are still unfamiliar with this business tool because it’s changing the way of business communication, and people are getting obsessed with it.

And the best thing for all small businesses trying to find any budget-friendly tool for their businesses talk. And its the only option for you because all of its basic features are free of cost, and you can use them for an initial startup without paying a single penny.

Yes! Exactly it’s amazing for all of the small organizations who are working from scratch to achieve their goals. So if you aren’t much familiar with this tool, no worries; we will explore all of its perspectives to make this conversation much more interesting and fruitful for you. Before moving forward towards its pros and cons, you need to know to have a basic idea about this tool. So let’s get it done!

What is Microsoft Team - Overview:

Microsoft team

Microsoft Teams is a cloud-based collaboration and communication platform that the company unveiled in 2017 as a component of its Office 365 software lineup. It is intended to gather individuals, conversations, and content in one location, facilitating team collaboration and productive teamwork.

One of Microsoft Teams’ main advantages is its integration with other Office 365 tools like SharePoint, OneNote, and OneDrive. As a result, users can access and share files, notes, and documents while having team conversations.

Additionally, it has functions like audio calling, video conferencing, and instant messaging, which make it an effective tool for remote teams or those who need to interact and work together across multiple locations.

Microsoft Teams will likely be used even more frequently in 2023 due to the COVID-19 pandemic, which has increased the demand for productive digital collaboration tools and caused a rise in distant work. Since the beginning of the epidemic, Teams’ daily active users have increased by 700%, according to Microsoft, and it now has over 145 million daily active users.

We hope this might be enough for you to know what it is and how its works. And now, after having the basic concept, this conversation will be very engaging, so let’s start with its features first. Your company will seek all the facilities mentioned above after using this tool. Let’s dive a bit deeper!

Microsoft Team Features

It has the following features, which are enough to handle all your business deals. Have a look!

1. Audio and Video Calling:

What if you aren’t in your office and want to have a meeting with all of your crew? Yes, Microsoft office will be there for you; use this tool to get attached to your colleagues and employees. Video conferences would be much more effective for all your business plans. You can present your plan in front of them too. And for simple tasks and discussions, audio calling would be better for you.

2. Chats:

Chat is one of the most common features in all these apps. You can make groups of different departments of your team and get attached to them.

3. Channels:

Teams are made through channels that will be good enough for all your business departments to make things easy to share.

4. Meetings:

If you have few remote workers in your team or if you aren’t present in the office and want to arrange meetings with your employees, then the Microsoft team will be a good option for you to have all of your employees and necessary people on the single track and interact with them.

5. SharePoint Storage:

All Microsoft users are familiar with this feature. All your meetings, chats, file sharing and the rest of the things will be saved in a SharePoint folder, and we will also ask for security customizations on all sensitive documents and data to make it secure.

The Advantages Of Microsoft Team

Let’s discuss the different features of Microsoft Team.

1. Integration with other Office 365 applications

As was already said, Microsoft Teams is closely integrated with some other Office 365 programs, making it simple for users to access and exchange files, notes, and documents within team discussions. Users won’t have to constantly switch between multiple applications or email attachments, which can save a lot of time and effort.

2. Video conferencing and voice calling

Teams may easily connect remotely, thanks to Microsoft Teams’ integrated video conferencing and audio calling features. It offers a variety of capabilities like screen sharing, meeting recording, and virtual backgrounds and can accommodate up to 300 people in a single video chat.

3. Collaboration and communication

Microsoft Teams includes tools like instant messaging, group chat rooms, and activity feeds to make it easier for team members to collaborate and communicate. Creating private chat groups or direct messaging for more targeted chats is possible.

Microsoft Teams enjoys the same degree of security and compliance as other Office 365 applications because it is a part of the Office 365 platform. It has attributes including data encryption, multiple-factor authentication, and adherence to rules relevant to certain industries.

Drawbacks Of Microsoft Team:

All of the best communication applications may always have any of their drawbacks and same is the case with Microsoft team, it also have few drawbacks which you need to be familiar with, have a look!

1. Complexity

If users are unfamiliar with other Office 365 products, they may find Microsoft Teams confusing and intimidating. Learning to use the tools and settings offered can take some time.

2. Cost

Microsoft Teams is a component of the Office 365 suite of programs; a subscription is necessary to use it. Despite having a free version, Microsoft Teams provides a paid subscription option that users may need to subscribe to get all the features and capabilities.

Microsoft Teams may not function effectively with some hardware or operating systems, especially if they are out-of-date. Users may encounter problems with audio or video quality.

3. Lack of control

Some users may discover that they do not have complete control over the information and conversations in their Microsoft Teams channels, depending on how the company is set up. They might be unable to edit the content they have posted, erase messages or files uploaded, or manage who has access to what channels, for instance.

4. Concerns Regarding Privacy

Some users may be wary of Microsoft Teams’ metting level of privacy, particularly if they are exchanging sensitive data or working on secretive projects. Despite the numerous security safeguards Microsoft has put in place to safeguard user information, it is still possible for data to be accessed or shared without the user’s knowledge or agreement.

Why Do You Need To Have Microsoft Team For Your Business?

We know that all businesses use communication tools according to their convenience. Hence, the question is why you need this tool because you are paying a lot of money for them, even for having a single feature for yourself.

And the good news for all small organizations is now you don’t need to pay a bunch of money to use just basic features because Microsoft teams for work is providing all of its basic features for free. It will be the best experience for you when your businesses are in your control. All business owners want complete control over their business to make every single second countable and worth doing.

When you have an application for communication that is hard to learn and use for your employees, you may be wasting a lot of time on it to make it useful. On the other hand, Microsoft is extremely user-friendly, and the best thing is you don’t need to spend a lot of time teaching your employees how they can make it useful. They just need to install and use that all.

Another best thing is we have already mentioned that all of your conversations and shared data will be safe in it, and you can use it whenever you want for your convenience or as proof. You may find a folder called SharePoint where all your conversations, meetings and texts, and shared files, will be saved.


Microsoft team app could be used as the best alternative to Zoom, Skype and the rest of these kinds of applications. A business is incomplete without reliable sources of communication, which will help you discuss your plans, employees with employees and the rest of the meetings with clients. You can simply have this application in your system, make groups of different teams, and assign them different tasks. All control will be in your hands; you can add or remove anyone anytime. We tried our best to make things much more useful for you and hope this conversation was good enough to understand why only the Microsoft team is the best option for your business. 


Zayne Z

Meet Zayne VoIP Blog's dedicated Content Researcher with 5+ Years Experience. Passionate about VoIP technology, he delivers accurate, engaging articles, keeping readers informed on industry trends with excellence.