Best Ways To Transfer, Share, Or Send Large Files
Sharing large amounts of data has become essential in today’s digital world for personal and work purposes. Whether you’re sharing films, high-resolution pictures, or lengthy presentations, a dependable way to communicate big files is crucial. Large file sharing was exhausting and frequently involved physical media or insecure email attachments.
Modern technology, however, has completely changed this process by providing a variety of effective ways that may be customised to different demands and preferences. We’ll explore some easy ways to share those large files with others without any issues in this article.
Different Ways to Send Large Files
These are the way’s to send large files. Lets explore the best 7 ways to send large file:
1. Send Files to The Cloud For Storage
A widely used approach is using cloud storage services such as Dropbox, Files.com, OneDrive, and Google Drive. Large files can be uploaded to cloud accounts using these services, and shared links can be created.
After that, recipients can download or access the files straight from these links, eliminating the necessity for bulky email attachments.
i. Files.Com
Files.com charges a monthly subscription fee per user, with three plan options available. The Starter plan is $10 (£8.10) per month. Users can test the technology for free for seven days.
Key Characteristics Include
- Cloud storage space for files up to 5GB
- Reduces duplication of transmissions Secure access
- Invite others to watch
Why Do We Think it’s a Good Idea?
- Files.com is a fantastic, easy way for a business to set up a cloud drive and have a method for sharing and delivering files without requiring in-house technical skills. Creating an account for each of your employees is simple, and storage and transfer security is built into the service.
- The Files.com system is popular among media businesses because of its ability to transport big files of up to 5 TB. To accelerate file transfers to the server, the cloud service uses a transfer accelerator.
- When a huge file is stored at Files.com, the user just sends a link to the intended recipient for access to the file on the server rather than transferring the file.
Pros:
- It is a scalable solution suitable for small and large businesses.
- Features user administration, authorisation, and access control for robots to support long-term use.
- Allows users to construct links to files with unique criteria, such as expiration dates or click tracking.
- Can compress huge files for faster transport
- Supports integrations with other cloud-based storage alternatives such as Dropbox, Google Drive, and OneDrive.
Cons:
- Even though this platform is simple and very convenient and provides with many facilities to its users but still, some more complicated and advanced features may require effort and time to master and execute.
ii. Exavault
Exavault is a new service that attempts to go head-to-head with more established cloud file storage services by providing useful secure file transfer capabilities.
This platform offers plans for the temporary storage of files for distribution as well as other packages for long-term corporate user file storage.
Key Characteristics Include
- Options for application
- safe connections
- Encryption of data storage
- Controls for access
Why do we suggest it?
ExaVault is exceptionally similar to the other services on our list, and they are all excellent systems that use link invites to grant access permissions.
The ExaVault system helps transfer huge files and centralize file storage rather than duplicating files via distribution, which results in a loss of control over the content of such files.
Pros:
- Useful for secure file distribution.
- It can be utilized as a company file server
- Sync local files for backup and cross-device accessibility.
- File-specific access controls
Cons:
- It does not offer a free version to its users
iii. Dropbox
Dropbox is also an appreciated choice because it offers a desktop app and a mobile app that allows users to post files no matter their size. If you post these files to the DropBox webpage, then it will limit you to 50GB.
Essential Elements
- A limitless file size
- Cloud storage for mobile apps
- no-cost plan
Why Do We Suggest it?
- Not only are files saved remotely when you upload them to your Dropbox account, but they are also synchronized with all of your devices. This implies that your files are always close at hand, regardless of the device you’re using to access your account—a computer, tablet, or smartphone. With the help of this functionality, Dropbox becomes more than just a sharing platform—it’s an integrated storage and access solution.
- Dropbox makes the process easier with its flexible access limits. Users may maintain control over who can access their data thanks to these controls, similar to those provided by other cloud systems. Sending an invitation link to the people you want to share with is all it takes to share with Dropbox. By offering a degree of control that guarantees confidentiality and privacy, this straightforward connection gives users access to the shared files.
Pros:
- enables file transfers across desktop and mobile devices
- facilitates synchronization automatically
- a scalable platform that operates on subscriptions
- Excellent for teamwork
Cons:
- The program could do a better job of separating personal and work files.
- Switching between accounts might be made easier
- Permission management can be challenging to understand and apply on a large scale
2. Use any Chat App like Telegram
Telegram Messenger is a messaging service that allows users to share files up to 2 GB in size. Private individuals, enterprises, social groups, and political organizations all use this tool to facilitate group collaboration.
All connections are protected by AES-256 encryption, and file transfers are sent within the app tunnel.
Key Characteristics
Safe chat channel
- Up to 4 GB file transfer is possible
- Transfer files through multi-threads
- File contraction
- Access to the group file
Why Do We Think it’s a Good Idea?
- Telegram is a messaging app, but it can also be used as a corporate team communication tool. It competes in this category with systems such as Slack, Teams, and Zoom – video chat and voice conversations are also supported by this technology. Each member creates an individual account before joining a corporate group.
- While Telegram is free to use, a premium upgrade called Telegram Premium is available. This version supports file transfers of up to 4 GB in size. Telegram has a multi-threaded design in both versions to deliver files in segments at the same time, which speeds up transfers. Larger files can be sent by dividing them up or compressing them with zip systems.
Pros:
- Strong privacy with unbreakable encryption and screenshot blocks
- Quick file transfers
- It is possible to post a file to a group for widespread distribution.
- Code is provided for the creation of custom apps.
- Voice, video, and conferencing are all options.
Cons:
- For large organizations, the Premium version might be costly.
- There are no team administration functions; individuals manage their own accounts.
3. File Compression
Compressing files is another tried and true way of file transfer. Compressing the files minimizes the amount of storage space required. On Windows, creating a zip file is an easy operation.
Key Characteristics Include
- Decreases transfer time
- Reduces the need for storage
- Enhances privacy
- Simply create a folder and insert all the files you want to move into it. After you’ve made the folder, right-click it and choose Send to > Compressed (Zipped folder). The files are ready for transmission.
- It is vital to note that JPEG and MP3 file compression is ineffective because they have already been compressed! Free compression tools such as 7-Zip, Express Zip, and WinZip can process the files.
Pros:
- Gives you additional control over which channel the files are sent through.
- Saves time moving files and potentially money if storing them on a cloud-based system such as Google Drive.
Cons:
- It is a manual method that necessitates file-compressing knowledge.
- Is not applied to files automatically, wasting time for frequent file transfers
- Is ineffective for files that are already compressed.
- The recipient must know how to decompress and retrieve the data.
4. Use a VPN
Using a VPN, or Virtual Private Network, is an efficient method for sharing files since it allows you to circumvent broadband traffic management limits imposed by your internet service provider (ISP). Many ISPs reduce upload bandwidth to limit the size of files that can be upload.
Essential Elements:
- encrypting connections
- confidentiality of transmission
- masks the sender’s location
- File transmission using a VPN is not without problems. Not only would the internet connection probably slow down significantly, but the files could not arrive whole. Thus, it is best to use a different tool if quality is a major priority.
Pros:
- Enables confidential and safe data transmission between two locations
- avoids throttling based on protocol or application
- more quickly than utilizing a public service
Cons:
- Demands technical knowledge on how to set up or set up a site-to-site VPN separately.
- Not practical for one-time transfers; better suited for ongoing file exchanging, such as EDI collaboration
5. USB Flash Drive
If you need to send files to a friend or coworker, USB flash drives are a great substitute. You have more than enough space on USB flash drives—which come in sizes ranging from 2 GB to 1 TB—to transfer even the densest of files.
Naturally, you will need to take care to ensure that you don’t lose it if you want to utilize a USB flash drive!
Essential Elements:
- Has no technical requirements
- Opens up a space in the air
- Quickly
- Simply inserting a flash drive into your computer’s USB ports is all that’s required to transfer files from one to another. You are able to drag and drop desired files into the drive as soon as the computer detects it.
- Following that, you can remove the draft and take it with you or to another device. This method is quite simple, even though it requires a little extra legwork. This is an excellent option if you want dependability and simplicity.
Pros:
- Possibly the most basic method of transferring files
- incredibly simple to accomplish
- Files are easily retrievable by the recipient.
Cons:
- Unless the drive is correctly encrypted, it is not secure.
- Should the drive be lost or corrupted, data is lost.
- Sending the USB drive physically is necessary for “sneaker netting.”
- Not recommended for urgent file transfers
- Not recommended for massive file transfers or site backups
- Not a practical choice for ongoing backups
6. Jumpshare
You may upload big files to several websites for free or for a fee; Jumpshare is among the most well-known of these services.
You may transfer and record files as shareable links using Jumpshare, up to 250 MB in size. Next, the file content may be accessed by anybody with the link.
Main Elements:
- Free of-cost plan
- Allows to Share a link
- Limited accessibility
Why Do We Suggest it?
- The Jumpshare free edition is alluring. Some of Jumpshare’s exclusive video screening and embedding features, which are significantly increased in the premium editions, are included in that plan.
- There’s a big difference between this and most email providers’ 25 MB restriction. Additionally, these technologies are pretty easy to use. For instance, you may drag and drop the files you wish to share into the menu bar icon in Jumpshare. After that, a URL will be transferred to your clipboard.
Pros:
- a user-friendly UI with drag-and-drop functionality
- Able to transmit files as easy-to-download links
- Nothing technical
Cons:
- Moves just 25 MB of files for free;
- email login required
- This is not the ideal choice for long-term large-file transfers like backups, replications, or EDI systems.
7. WeTransfer
And lastly, WeTransfer. This is a no-registration, free internet file-sharing service. To use it, simply visit the website, upload your file, input your email address, the recipient’s email address, and a message. You may transmit files up to 2GB in size with the free version.
Essential Elements:
- Web-based platform
- no-cost plan
- Share a link
What Makes us Suggest it?
- WeTransfer’s hassle-free service is an online platform that doesn’t require you or the recipient to register or log in. This is a convenient and speedy way to email big files.
- For $12 (£9.72) a month, you can also upgrade to WeTransfer Plus, which allows simultaneous file transfers of up to 20 GB and unlimited storage. You may also personalize the emails you send and use a password to secure your assets. The high file transfer limit should adequately cover the majority of corporate customers.
- WeTransfer is a great option if you want to transfer a file because you don’t have to download anything or register. Thus, this is the best place to distribute data without any problems.
Pros:
- 2GB of file transfers are readily available in the free version.
- Perfect for sporadic files that are too large for email servers
- No download is necessary
- has no installation or sign-up requirements for the receiver
Cons:
- This is not the ideal choice if you need to maintain compliance for EDI transactions or files.
- Replicating sites or backing up servers is not a feasible scenario
Final Thoughts
File transfer protocols become vital instruments in the digital age, where smooth communication and teamwork are crucial goals. They make it simple for people and organizations to share files while upholding security and dependability.
We may maximize our file-sharing experiences by making well-informed choices by being aware of the various protocol kinds and their uses.
Thanks to various user-friendly options, you can transfer large files without sweat. Whether it’s cloud storage, compression tools, or dedicated transfer services, these methods guarantee your files reach the intended recipient intact. Sharing large files doesn’t have to be a headache.
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